I have a friend who has over 4,000 emails in his In box. Last week I talked to an IT professional who consistently has less than 30.
Here are 5 tips that get your email under control:
First, have a goal. Every day you should look at your In box and have a goal of the number of emails you are willing to have. Your brain will start looking for ways to get to that number.
Second, use “Rules” in Outlook or “Filters” in Gmail to automatically direct emails to folders.
Third, don’t have more than 6-10 folders into which you direct messages.
Fourth, create “To Read” and “Follow-up” folders into which you direct emails related to upcoming or ongoing projects.
Five, Delete, Delete Delete.